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Important Questions to Ask When Booking Your Travel

Posted on: September 14th, 2014 by grandave No Comments

Whether you frequently use chauffeured transportation or if you are booking your first trip, it’s important to know the right questions to ask to ensure your travel is up to the standards you expect. Erik Lufkin, Transportation Logistics Manager at Grand Avenue, compiled a short list of his top five questions to ask the customer service representative on the other end of the line when you call.

Erik is one of the top experts in the industry and can be reached directly at elufkin@grandavenueworldwide.com.

 

Here are Erik’s Top 5 Most Important Questions:

Question #1: Is this an All Inclusive price? What additional fees apply?

Many transportation companies list their retail value online and then add fees such as fuel charge, airport fee and gratuity on when the accounting department goes to close the trip out after the client has been dropped off. Transparency is key and knowing to ask whether the fees are inclusive or a la carte could save some confusion at the end of the trip.

Question #2: How many bags fit in the vehicle?

It is essential to let the customer service representative know if you will have luggage with you and how many bags there will be. This fact is especially important when going to and from the airport. Without the knowledge that extra space is needed, a vehicle could be booked that cannot accommodate for clients and luggage. A vehicle could say capacity of two people- who normally book a Sedan- but the reality is that vehicle cannot accommodate that much room. Let the person booking your travel know ahead of time to ensure the correct vehicle is sent when they pick you up.

Question #3: Do you have an address location for pick up and drop off?

It is essential to give a verifiable address to your transportation company when booking your travel for obvious reasons. Less thought out is the drop off location. Often, our clients book what we call “As Directed” transportation which makes the trip fluid and easy. We always want to have as much information as possible and if the begin and end locations are somewhat set, any extra mileage fees outside the preferred distance (for example: 30 miles from Downtown Nashville) will be avoided.

Question #4: Who is authorized to sign for the trip?

Without specification, the person who is the main passenger for the day will be the person handed the bill at the end of the trip. The person booking the travel should designate who is authorized to sign for the trip so the chauffeur not only has their exact directions but they can also discuss with one or two points of contact. There should always be a cell phone number included for the main passenger upon booking.

Question #5: What kinds of amenities are offered?

The amenities offered at a company like Grand Avenue are fairly extensive and therefore, not all of them are available online. Additionally, we can cater to pretty much any need from our clientele; those needs range from specified music, to a specific brand of water to snacks made available and everything in between.

The most popular amenity requests we receive are for car seats, a mic for tour operators, red carpets for weddings and special events, iPads to use in the vehicle and WiFi. 

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