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Essential Tips for Group Travel

Posted on: August 8th, 2017 by grandave No Comments

group travel

If you are in charge of planning your group’s next adventure, then there are some tips that you should keep in mind. Concentrating on each of these areas will allow everyone in the group to relax and enjoy themselves. Nashville, Tennessee, is a wonderful place to visit with a group so, if you are planning your group’s getaway to Nashville, we recommend keeping these essential group travel tips in mind.


Set Your Travel Time Early

One of the keys to successful group travel is to set the dates as early as possible. This allows people to see if they can get the time off work. It also allows people time to save up money for the trip. You can also negotiate hotel blocks easier when you are working far ahead of time. Make sure to contact us about ground transportation in Nashville as far ahead as possible.


Book Your Plane Tickets

Investigate different traveling options. Many groups fly into Nashville where we meet them with our limo service. Considering alternative times and dates can often save everyone money on the flight. Keeping everyone traveling together makes sure that the group stays together.


Consider Input

Everyone will have their own ideas about what they want to do in Nashville. Therefore, host a meeting letting everyone share their ideas. Remember that you do not need to be in this alone as everyone should feel like they have a part in the planning. Let the group nominate someone to be in charge of the finances, and open a bank account where the money will be kept. Set firm deadlines where everyone must pay their money or be dropped from the trip.


Shop Discounts

Before you finalize any plans, take the time to shop for discounts. Usually, hotels will give discounts for booking a large group of rooms together. Discounts may also be available at activities your group decides to do if a large number of tickets are sold together. Decide if tourist discount passes will save your group money or not. Before you pay for any tickets out of the special account, make sure to understand the refund policy.


Create an Itinerary

You will want to be prepared to suggest an itinerary for your group. You may want to recommend the:

  • Grand Ole Opry
  • Ryman Auditorium
  • Country Music Hall of Fame
  • The Johnny Cash Museum
  • Radnor Lake State Park
  • Food Tours
  • Andrew Jackson’s Hermitage

Of course, you will want to pick those activities that interest your group the most. Remember it can often take 20 minutes to walk to a destination that you could easily reach on your own in under five minutes. Be sure to consider everyone in the group’s physical abilities.


Limit Luggage

One of the toughest parts of planning group travel is often dealing with all the luggage. Therefore, make sure to set a limit on how many bags each person can bring to ensure that everything fits comfortably.

Following these tips allows you to plan group travel to Nashville efficiently. Make sure to keep everyone informed of any changes along the way. We are happy to work with you to plan the Nashville limo service you need.

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